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Running your money
Setting up approvals so big transfers never surprise you
22 September 2026 · 3 min read
As your team grows, decide who can do what. A few settings keep payments flowing and large transfers in check.
When you're the only person with access, every payment goes through you. As you hire, that stops working. Approvals let your team move money without giving away control.
Give each person a role
- Cashiers can see incoming payments but can't send money.
- Accountants can prepare transfers and download statements.
- Managers and owners approve payments above a set amount.
Pick a sensible approval limit
Set an amount above which a second person must approve. Everyday supplier payments flow through, and anything unusual waits for a second look.
Review access regularly
Remove people the day they leave, and check every few months that each role still fits the job.
